Personnel records maintenance

Maintenance of personnel records is a responsibility stipulated by labor legislation. There are lots of documents (local regulatory documents, personnel documents) that enterprise shall have prepared. These documents can be requested for State labor inspection checks and used as evidence in court.

This is the basic list of documents related to maintenance of personnel records that can be requested by labor inspection:

1) Local regulatory documents:

· Schedule of positions and salaries;

· Regulation on salaries;

· Rules of internal labor policy;

· Vacation schedule;

· Regulation on protection of personal information.

Employee shall confirm reviewing of all the documents with his signature

2) Records:

· Employment agreements;

· Employment orders;

· T-2 cards;

· Flextime account;

· Work record books.

3) Additional documents:

· Statements of salary;

· Personal accounts;

· Information on wage payments and savings;

· Register of business trip certificates;

· Lists of social security beneficiaries (disabled, under-aged);

· Registers of employment agreements, orders, and work record books;

· Account book for work records books.

Considering great number of personnel documents enterprise has to maintain, many managers prefer using personnel outsourcing, or personnel records maintenance.

Gostew & G Audit Corporation offers its clients partial and complete maintenance of personnel records as well as payroll accounting.

Please contact us: + 7 (495) 648-53-55